Contract and Grant Officer

WorkplacePasadena, California, USA
Contract and Grant Officer Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Contract and Grant Officer (C &G Officer) is a member of the staff of the Office of Sponsored Research. The C &G Officer is responsible for a number of critical research administration functions. Essential Job Duties The C &G Officer has lead responsibility for a number of important research administration functions within the office, with a focus on federal flow-through subcontracts and complex awards, such as program projects and cooperative agreements. Review and submission of large, complex research proposals to the federal government, collaborating universities, research organizations, non-profit, or industrial sponsors for funding to be awarded to Caltech. Review/submit proposals and negotiate/accept complex awards from extramural sources, such as federal agencies, universities, for-profit, and non-profit entities. This includes both direct funding from these entities and pass-through funds via subcontract, most of which are federal flow-through. The C &G Officer reviews the language of proposed awards to ensure that the terms and conditions are consistent with Caltech policies and practices and are acceptable to the Caltech investigator. Where necessary, the C &G Officer negotiates changes in terms and conditions to bring them into conformance. The C &G Officer is able to identify significant problems in the language of proposed subcontract agreements that may require consultation with and approval of supervisor prior to acceptance. The C &G Officer is responsible for the formal acceptance of subcontract awards on behalf of Caltech and for the preparation of Award Summaries that summarize the key provisions and requirements of each award. The C &G Officer is responsible for post-award administration of awards mentioned above. This includes entry of award terms and budgets into Oracle Grants management system, problem resolution with principal investigators, division administrators, accounting staff, and contracting officers and grants management officials at the funding agencies. Review and approve/forward requests from principal investigators for various post-award actions, such as pre-award costs to determine that all agency and Institute requirements for pre-award costs have been met. Review and approve requests for the establishment of at-risk account numbers prior to the receipt of a fully executed award. Evaluate the risk-level of the sponsor’s commitment and recommend appropriate actions to the PI and division. Review requests for no-cost extensions of the period of performance for awards. Approves the request in those cases where the approval authority has been delegated to Caltech and the approval criteria have been met. In those cases where approval authority has not been delegated to Caltech, forwards request to appropriate grants management or contracting official at the awarding agency. Serve as a resource and supervisor for sponsored research staff. Provide ongoing training, guidance, and mentorship as necessary to improve the efficiency and effectiveness of the Sponsored Research Office. Basic Qualifications The C &G Officer provides training to other staff members at Caltech and in the Office of Sponsored Research regarding funding agency policies and procedures. In addition, the C &G Officer assists other professional staff in the Office of Sponsored Research with the processing of proposals and the acceptance and processing of awards, particularly during heavy deadline periods. Required Skills, Experience, Educational Background: Minimum of three years in sponsored research administration at an institution of higher education, or comparable research institution, preferably in a central office position. Formal education to the Bachelor’s degree or equivalent experience on a year for year basis preferred. Excellent skills in written and oral communication required. Effective interpersonal skills. Able to work easily with faculty and support staff at the division/department level, and with contracting officials and grants managers in sponsoring agencies. Experience in reviewing and negotiating research grants, contracts, and cooperative agreements from federal, for-profit companies and nonprofit agencies. Knowledgeable about award terms and conditions and requirements that are appropriate for educational institutions as well as those that are not. Experience with complex federal awards such as program project and center grants and small business awards requiring university participation (SBIR/STTR) preferred. Familiarity with fundamental federal regulations applicable to the conduct of research projects, including 2 CFR 200 Uniform Guidance (formerly OMB Circulars A-21, A-110, and A-133), and policies of major federal granting agencies; National Science Foundation, National Institutes of Health, Department of Energy preferred. Familiarity with the Federal Acquisition Regulations (FAR) is helpful. Strong sense of responsibility and initiative. Able to work independently, effective time management skills, and able to act in a proactive manner to assure the highest standards in service. Required Documents Resume Cover Letter
In your application, please refer to and reference JobID 2333791.