Assistant Director-Finance and Business Services

Assistant Director-Finance and Business Services

Posting Details

Posting Details

Position Number:
103694

Title:
Assistant Director

Functional Title:
Assistant Director-Finance and Business Services

Category Status:
33-Exempt Regular

Applicant Search Category:
Staff

University Authorized FTE:
100

Unit:
AGNR-Plant Science ÖLandscape Architecture

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.

The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.

Position Summary/Purpose of Position:

Nature and Purpose:

The Department of Plant Science and Landscape Architecture seeks to fill the Assistant Director of Finance & Administration position. The candidate will work in the Departmental Business Office team to oversee the day-to-day management of Sponsored Awards, in coordination with the Program Management Specialist.

The candidate will administer requests for new hires/positions for contractual positions funded on Sponsored Research projects and Lecturer contracts. The incumbent will also coordinate with the Business Office team to support departmental budget reports, ensuring the department’s financial integrity and maintaining long-term financial planning and projections.

This position will also be a backup reviewer/approver for travel requests and departmental inventory tracking. The Assistant Director will report directly to the Director of Financial Services and will work closely with the Department Chair, staff, and faculty (and necessary Departmental stakeholders), College-level administrative officers, and administrative personnel across campus to successfully execute the duties of this position.

Essential Duties and Responsibilities

Essential Duty/Responsibility (1): 30%

• Provide post award oversight to the Department’s Sponsored Research projects, in coordination with the Program Management Specialist.
• In consultation with the Director, the Assistant Director prepares and administers the departmental budget.
• Account management of special programs/projects within the departmental budget.
• Development and management of state, grant, and foundation budgets.

Essential Duty/Responsibility (2): 25%

• Effectively communicate and present critical matters to the Director of Financial Services and Department Chair.
• Work with Director in the creation and execution of a business plan/departmental Plan of Governance.
• In coordination with the Director, provides leadership and management to departmental financial and business administrators, ensuring adherence to all applicable policies, practices, and procedures.

Essential Duty/Responsibility (3): 20%

• Administer hiring requests and HR needs for PTK appointments funded on Sponsored Research and part-time Lecturers.
• Work closely with other units such as Human Resources, Payroll, and the Dean’s Office.

Essential Duty/Responsibility (4): 15%

• Reviewer for monthly purchasing card and travel card expenditures with supporting documentation
• Prepare analyses surveys and reports to meet the requests and needs of the University and external collaborators

Essential Duty/Responsibility (5): 10%

• Backup support for Inventory tracking and tagging as required by UMD
• Backup support for Departmental travel requests
• Other duties as assigned

Benefits Summary
Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:

Education:
Bachelor’s degree in Accounting, Business, Finance, or a related field.

Experience:

• Minimum of seven (7) years of progressively responsible experience managing accounting, financial, and business operations in a complex organization.

Knowledge, Skills, and Abilities:

• Strong knowledge of accounting systems, financial policies and procedures, and generally accepted accounting principles.
• Strong interpersonal, communication, and organizational skills. Ability to work as part of a team to meet departmental needs.
• Experience with developing clear financial reports and ability to work with departmental stakeholders to ensure that the reports are understood and complete.
• Desire to learn new technologies as required by UMD .

Preferences:

Preferences:

• MBA or Master’s degree in Accounting, Business, Finance or related.
• 2 years of supervisory experience.
• Experience with UMD proprietary software/systems such as KFS , PHR , and eTerp.
• Experience with Workday as well as Concur Travel.
• Experience in a University setting (preferably with an academic unit) with 3-5 years of coordinating budgeting and administration of sponsored research grants and contracts and special projects.
• ORA certification for managing Sponsored Research projects or willingness to obtain (Basic, Intermediate, and possibly Master (if appropriate/applicable).

Additional Certifications:

Additional Information:

Salary range $80,034-$100,043.

Job Risks Not Applicable to This Position Physical Demands All physical activity and environmental conditions are those normal to and expected in an office setting.

Posting Date:
10/21/2024

Closing Date:

Open Until Filled
Yes

Best Consideration Date
11/11/2024

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents

1. Cover Letter
2. Resume
3. Unofficial Transcript
4. List of References (no emails sent from system)

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this position?
   • UMD Job Site
   • Personal Referral
   • Washington Post
   • Baltimore Sun
   • Local Publication
   • Chronicle of Higher Education
   • Inside Higher Education
   • INDEED
   • HERC
   • Hispanic Outlook
   • Diverse Jobs
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   • Professional Journal
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   • Other
   • SimplyHired
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   • Job Fairs
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   • UMD Job Fair
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