Program Administrator, Fellowships and Global Health

Date Posted: 03/13/2026
Req ID: 47357
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Obstetrics & Gynaecology
Campus: St. George (Downtown Toronto)
Position Number: 00037383
Existing Vacancy: Yes

 

Description:

 

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of healthcare for women, trans people, and nonbinary people. Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field. With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.

As the Program Administrator, Fellowships and Global Health, you will play a central role in delivering high-quality support across the department’s Fellowship and Global Health initiatives. As the first point of contact for inquiries, you will guide applicants, learners, and program partners by coordinating program information and application processes, while ensuring procedures and deadlines are clearly communicated. You will maintain accurate program records, support scheduling and logistics for program activities, and assist with meetings and communications. You will also assist with various aspects of travel and accommodation arrangements for Global Health trainees in the AMPATH (Academic Model Providing Access to Healthcare) program. Through strong organization, attention to detail, and responsive client service, you will help ensure the smooth, efficient delivery of Fellowships and Global Health programming and contribute meaningfully to the department’s academic mission.

Your responsibilities will include:

 

• Acting as the first point of contact for general enquiries, redirecting as appropriate
• Providing program support by disseminating program information, coordinating the preparation and distribution of program material, and maintaining program information
• Providing learner services and support by giving detailed information on eligibility requirements, application procedures, and deadlines
• Applying established standards to confirm program eligibility, reviewing applications for completeness, and following up on outstanding documentation
• Providing records management support by creating and updating records, collating and organizing data for various reports, and maintaining information on digital platforms
• Providing administrative support by coordinating meeting schedules, agendas, materials, action and follow-up items; taking and distributing meeting minutes; and creating and editing documents and routine correspondence
• Coordinating schedules and logistics for program and event calendars
• Maintaining an in-depth knowledge of program advantages compared to competitor programs
• Liaising with and hosting Global Health trainees from abroad, assisting with various travel and accommodation arrangements for faculty and trainees

 

 

Essential Qualifications:

 

• Bachelor’s Degree or acceptable combination of equivalent education and experience
• Minimum two (2) years’ experience providing program support in a university or equivalent environment such as a teaching hospital
• Demonstrated experience acting as the first point of contact for a program or department
• Experience coordinating the preparation and distribution of program materials
• Demonstrated experience communicating program procedures, eligibility requirements, and deadlines
• Demonstrated experience checking the completeness of applications and following up regarding outstanding documentation
• Experience maintaining course or program information on  digital platforms
• Demonstrated experience coordinating meetings, including schedules, agendas, materials, action and follow-up items, and taking and distributing meeting minutes
• Demonstrated experience creating and editing documents and routine correspondence
• Demonstrated experience coordinating logistical arrangements for events and/or programming, including booking rooms, arranging accommodations, and scheduling travel
• Demonstrated experience creating and updating database records
• Experience collating and organizing data for reports
• Strong proficiency with MS Office and other digital tools and systems, including MachForm, Power Platform tools, Elentra, OATS, MyMedia, and Zoom
• Strong verbal and written communication skills with the ability to provide clear program and procedural information
• Excellent organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items
• Strong attention to detail, particularly when verifying documentation and maintaining records
• Demonstrated ability to handle sensitive and/or confidential information with discretion

 

To be successful in this role you will be:

 

• Communicator
• Multi-tasker
• Organized
• Problem solver

 

Closing Date: 03/27/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.  
Job Category: Administrative / Managerial
Recruiter: Sana J Mahmood

 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see ?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=3216224" target="_blank" rel="nofollow">?url=http%3A%2F%2Fuoft.me%2FUP&module=jobs&id=3216224" target="_blank" rel="nofollow">http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careersutoronto.ca .

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