Administration And Events Officer

Vice-chancellor - Executive Support

Location: Aston University John Cadbury House

Salary: £31,236 to £36,636 per annum

Grade: Grade 07

Contract Type: Permanent

Basis: Full Time

Closing Date: 23.59 hours BST on Tuesday 07 April 2026

Interview Date: Thursday 30 April 2026

Reference: 0382-26

Release Date: Tuesday 17 March 2026 Aston University is seeking a highly organised, proactive, and professional Events & Administration Officer to join the Vice-Chancellor’s Office. This is an exciting opportunity to play a pivotal role at the heart of University leadership, providing essential administrative and events support that enables the smooth running of one of the institution’s busiest and most high-profile offices.

In this varied and fast-paced role, you will act as the first point of contact for the Vice-Chancellor’s Office, handling enquiries with confidence, tact, and professionalism. Working closely with the Executive Assistant to the Vice-Chancellor, you will support complex diary management, meeting co-ordination, travel arrangements, correspondence, and document preparation, often dealing with sensitive or confidential information.

A key part of the role involves co-ordinating major University events and high-level visits, as well as supporting flagship events such as the annual Charter Dinner and Graduation ceremonies. You will also take a lead role in supporting the Honours Committee, preparing papers, writing minutes, and ensuring the smooth progression of nominations and committee business.

You will be an excellent communicator, able to build strong working relationships across the University and with senior external stakeholders. Outstanding organisational skills, attention to detail, and the ability to juggle competing priorities are essential. You will also be confident using IT systems, managing budgets and expenses, and drafting high-quality written material. An interest in developing and using AI tools is welcomed.

This is a fantastic opportunity for an ambitious administrator or emerging events professional to develop their skills in a supportive, collaborative Executive Support Team and make a tangible impact at a leading UK university.

What we offer:

• Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
• The role is offered as ’dynamic working’, which means working both on campus and from home dependent on the activity.
• Excellent training and development opportunities.
• A generous annual leave scheme with 30 days bookable leave and a further 13 days bank holiday and University Closure days.
• Everyday discounts to a number of activities and retailers.
• Great family friendly policies.
• On site gym and pool with discounted staff membership available
• Further information on our Benefits and Rewards can be found here .

Further details:
Job Details University Information Email details to a friend The University celebrates the rights of freedom of speech and academic freedom and is committed to maintaining and protecting these rights within the law. An offer to work at Aston University will never be denied on the basis of an individual’s lawful expression of their beliefs, ideas or opinions.

Aston University is an equal opportunities employer and welcomes applications from all sections of the community. It promotes equality and diversity in all aspects of its work. We strive to have robust inclusivity strategies in place, to encourage colleagues to have the confidence and freedom to be themselves in the workplace. For more information, visit: ?url=https%3A%2F%2Fwww2.aston.ac.uk%2Fabout%2Finclusive-aston&module=jobs&id=3218804" target="_blank" rel="nofollow">?url=https%3A%2F%2Fwww2.aston.ac.uk%2Fabout%2Finclusive-aston&module=jobs&id=3218804" target="_blank" rel="nofollow">https://www2.aston.ac.uk/about/­inclusive-aston

Guidance on AI-Assisted Applications
While we cannot prevent applicants from using AI tools to support their application, we ask that all submissions reflect your own experience, achievements, and motivations. We want to understand what you personally bring to the role, so please ensure your application represents your own voice and capabilities.

We recognise the value of flexible working. Please contact the recruiting manager to discuss what flexible working options are available for particular roles.

If you require the job details document or an application form in an alternative format please contact the recruitment team at recruitmentaston.ac.uk

View All Vacancies

Login

Email / Username:

Password:

Login

Forgotten Details

Register

Jobs by Email

Jobs by RSS

Search

Advanced Job Search

Latest Vacancies

Administration And Events Officer

Senior Lecturer in Clinical Pharmacy/Pharmacy Practice

Lecturer in Clinical Pharmacy/Pharmacy Practice

View All Vacancies