Organisationsassistent*in

At the University of Vienna, almost 11,000 personalities work together towards answering the big questions of the future. Around 3,000 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

 

Organisationsass­istent*in 

50 Faculty of Life Sciences 

Job vacancy starting: 05/01/2026  Classification CBA: §54 VwGr. IIIa 

Limited contract until:  

Job ID: 5098

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Your personal sphere of influence: 

As an Organisational Assistant, you will work with the two Doctoral Schools VDS CoBeNe (Cognition, Behaviour, Neuroscience) and VDSEE (Ecology and Evolution). You will serve as a primary point of contact for prospective applicants, members, relevant service units of the University of Vienna, and external cooperation partners. The position requires maintaining an overview of the doctoral school programmes, the supervisors and doctoral candidates across different departments and faculties of the University of Vienna, as well as their research laboratories.

 Your future tasks: 

• Participation in the administration of PhD call advertisements and selection/admission procedures
  
  
• Ensuring effective information exchange between the Steering Committee, the non-academic management of VDS CoBeNe and VDSEE, Principal Investigators, and PhD candidates
  
  
• Participation in the organisation of public lectures, workshops, symposia, retreats, and other events
  
  
• Documentation of Doctoral School activities and continuous maintenance of the relevant data
  
  
• Support in the monitoring of PhD candidates
  
  
• Maintenance and administration of the Doctoral Schools’ web presence, as well as involvement in newsletter and social media activities
  
  

This is part of your personality: 

• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school, or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Excel and Power Point).
• Experience in dealing with content management systems (e.g. Typo 3) & social media
• Fluency in English (B2 level or higher), basic knowledge of German is an advantage 
• Experience with SAP is an advantage

Working style: You like to work independently and in a structured manner, you are service-oriented and you like to find solutions. You are a team player and have high social and communicative skills.

What we offer: 

Work-life balance: Our employees enjoy flexible working hours, partial remote work is possible upon agreement.

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from - free of charge.

Fair salary: The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.

Equal opportunities for all: We welcome every additional/new personality to the team!

 

It’s that easy to apply:

• With your CV  / letter of motivation
• Leaving certificate 
• Via our job portal / apply button

 

If you have any content questions, please contact:

Ursula Gerber  

ursula.gerberunivie.ac.at

 

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We place particular emphasis on enhancing women’s representation among the academic and general university staff, particularly in leadership roles, and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

 

University of Vienna. Space for personalities. Since 1365.

 

Data protection

Application deadline: 04/04/2026 

Administration & Organization

// Startseite Weiterleitung