Important information about Curriculum Information Management (CIM) and the incoming system, CourseLoop.
As shared in The Week@UCL in June and July , we are working to improve how we manage our curriculum information and a new CIM system, CourseLoop, will launch in December this year.
The CIM Services team within Student Registry Services will manage CourseLoop once it is live and will help Faculty and Department colleagues with curriculum-related processes in the system, such as Stage 0 (Initiation), Education Design, Approval, Marketing (Prospectus Copy Call), Records Management, Review, Amendments and Retiral.
The first large-scale process to launch in CourseLoop will be the marketing copy call exercise to populate the 2027 Undergraduate Prospectus. This will run from Monday 1 December 2025 to late February 2026.
CIM and PEP
CIM improvements and the rollout of CourseLoop are linked to the Programme Excellence Project (PEP) , a Vice-Provost (Education & Student Experience) initiative to review what we teach across the university and embed excellence in all’our taught courses.
Faculties and Departments recently completed the PEP2B Curriculum Review exercise on a temporary platform, and the data resulting from the review will be migrated to and available on CourseLoop. The deadline for colleagues to submit their PEP2B Curriculum Reviews to PARC was Friday 1 August and submissions were reviewed at Programme Amendment and Review Committee (PARC) Panels on Monday 11 and Tuesday 12 August.
CourseLoop testing
Initial configuration testing of the marketing module in CourseLoop ran successfully from Monday 21 July to Friday 8 August with 80% of scenarios passing first time. The CourseLoop supplier team is now working hard to resolve the issues we logged during testing, and will deploy an updated version of the system on Monday 1 September for us to begin re-testing.
The core curriculum modules within CourseLoop have already been through configuration testing and will be tested again, along with the marketing module, during end-to-end testing from Monday 13 to Friday 24 October. CourseLoop Change Champions will play an active role in this round of testing, as will additional Faculty and Department volunteers currently being put forward by Faculty Education teams. More information about end-to-end testing will be sent to testers in the coming weeks.
CourseLoop training
Change Champion training will take place in September to equip key users from Faculties and Departments with knowledge of how to carry out curriculum processes in CourseLoop. Invites for this have already been sent; please if you have agreed to be a Change Champion and are unsure which session you should attend.
The same stakeholders will then be involved in the end-to-end testing mentioned above, and will also deliver cascade training to other colleagues within their Faculty and Department in the run-up to go live. A series of comprehensive CourseLoop user guides will also be available to help colleagues navigate the system and there will also be in-system help text to provide further guidance.
Curriculum Data Maintenance in 2025
The annual Curriculum Data Maintenance (CDM) exercise will take place in SITS/Portico as usual from December 2025 to February 2026 and will inform the Module Catalogue for September 2026. This will allow us to migrate the most up to date module and diet data into CourseLoop, ready for it to be updated in the new system for the 2027/28 academic year. Information about other curriculum-related processes and how they will change over time once CourseLoop is live can be found here (page 2 onwards).
The CIM Network on Teams, where we post regular updates about CourseLoop implementation. Our aim is that the Network will operate like a Community of Practice once CourseLoop launches and colleagues will be able to share best practice on using the system. If you would like to join, please click the following link: General
Similarly, we circulate a monthly CIM Bulletin with detailed updates on progress in the last month, activity planned for the upcoming month, and any challenges we are facing. If you are not on the mailing but would like to be, please send your request to curriculummanagementproduct@ucl.ac.uk.
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