As we head towards the end of Term 2 and many of us take a break away from UCL, please ensure that you and your teams are prepared to close and switch off safely by Wednesday 16 April.
On this page:
Guidance on closing laboratories and making constantly running equipment safe
The following procedures apply to the UCL’s main sites, defined as all buildings except those of the postgraduate medical institutes and sites away from Central London. Before leaving for your break, Laboratory Superintendents and others where appropriate, unless otherwise instructed by the Head of Department should ensure that:- all lights, heaters and computers are switched off in their department.
- all gas and water taps are turned off and that hoses connecting apparatus to water taps are securely wired both to the water supply and to the apparatus.
the Security Office has received by 12pm (midday) on Monday 14 April a copy of a list of places, such as laboratories with constant operating equipment, where there is a possible danger from flooding or fire via securitysystems@ucl.ac.uk
the Security Office has received by 12pm (midday) on Monday 14 April written details via securitysystems@ucl.ac.uk of persons who can be contacted in cases of emergency (other than those already on the Control room database).
Take a look at our ’ Leaving the Lab checklist ’ to make sure you’ve got everything covered.
Out of hours work: stay in touch, stay safe
We’d like to remind anyone working during the closure period about options to support safety at the workplace. Any procedures which are risky should not be carried out by persons working alone. Security staff work on campus across the closure break, and you have several options for contacting them.SafeZone , UCL’s mobile app, allows all students and staff to alert, contact, and directly speak to UCL’s Security switchboard in the event of an emergency. The internal extension for security is +222. The phone number for emergencies is 020 7679 2222. Anyone who is unsure of their personal access to a building out of hours, can clarify this by contacting Security Systems.
Individuals have an important role to play in maintaining internal security within their departments. This role is greater when working during periods of closure. Any incident which appears suspicious should be reported to the Security Control Room on the UCL Emergency Number or via SafeZone. Reporting via SafeZone works across all’UCL locations.
If you want to contact the security desk for Marshgate and One Pool Street buildings in the Olympic Park, dial +44 (0)208 0168 555 or 68555 from a UCL telephone.
Library opening hours
All UCL Library sites will close by 17:00 on Wednesday 16 April except for the Student Centre, Main Library, Science Library, and Cruciform Hub. All sites will resume normal opening hours on Wednesday 16 April 2025. You can visit the Student Centre which will be open throughout the closure period 24 hours a day for UCL students and staff. The last day to request an item from our Scan and Send and Click and Collect services before the break will be Tuesday 15 April. Online resources remain available throughout the closure.Please check the Library opening hours webpage for more information and opening hours on all’our library sites.
Support for students over the spring closure
Please see the UCL Student Wellbeing website for information about student support over the closure.Support for staff over the spring closure
Confidential, 24/7 mental health support, as well as information on legal, financial, housing and family related issues, is available to all’UCL staff via our Employee Assistance Programme: Staff Support Service. Support is available for both personal and work-related matters.Please note:
All general access to campus during the closure period will be via the main Gower Street entrance on production of a UCL ID card. You can find more information about opening hours and services at UCL East on the East website
Thank you in advance for your help and co-operation in implementing these arrangements and we wish you all’a happy and peaceful spring break.
- University College London, Gower Street, London, WC1E 6BT (0) 20 7679 2000
